CHEMTRACK

Inventory Maintenance

When you receive or purchase a new item, there are a series of steps to take: 

If you will use up the entire quantity before the end of the working day that container is exempt from the inventory. Remember to dispose of the container properly if it is an acute waste.

Or

If you will store the item on campus, have it added to the inventory. 

If you need to move items to another location for longer than the working day, or you receive an item from another department, please update the inventory. Both you and the recipient should notify your respective AMRs.  

Enter the appropriate information on the Form and notify your AMR. Before disposing of the container, please DESTROY the bar-code by peeling it off or marking through it with a permanent marker. Please do not discard bar-codes without submitting the barcode numbers with a deletion request to your AMR, first.

 

  • ‌ Proper Disposal- IMPORTANT‌

If material remains in the container, you must follow proper waste disposal procedures . Attach a yellow waste tag and fill in the required information. Send a waste pick-up form to EHS and they will take care of it for you. You may throw some empty containers in the trash, but other items such as acute waste containers require special handling such as triple rinsing. Check with EHS with questions or consult the MSDS.

 

  • ‌ Gas Cylinders

Gas Cylinder inventory is managed through our 3rd party vendor, AirGas for each campus building, respectively.  Gas Cylinders are not typically tracked through ChemTrack. Avoid purchasing lecture bottles - their disposal is extremely expensive.

 

  • ‌ Aerosols

If you use up the product and want to throw the container away, make sure that you release the pressure. If contents remain in the can, attach a waste tag and contact EHS for a pickup

 

  • ‌ What about non-hazardous items?

In general, AMRs do not inventory items such as table salt, talc, gravel etc. Some items, such as motor oil, may be inventoried. Submit questionable items on the ChemTrack Database Change Form and your AMR will let you know whether or not the item requires a bar-code. If the item contains any hazardous materials (chemical or physical) or is regulated in any way, it must be added to the inventory.

 

  • ‌ What about household/commercial products?

AMRs make a judgment call on these items. Generally, however, they will add these items to the inventory. This includes: adhesives and epoxies, sealants, paint, aerosols, oils, lubricants, solder fluids, automotive products, photographic chemicals, etc.